SKI WATCH ESTATES HOMEOWNERS ASSOCIATION

 

Board Meeting Minutes – May 13th, 2008

 

Present:

Frank Harwood, Shawn McCann, Mike Trabold, Jeff Harber, Charlie Bockwith, Phil Gallmeier, Jim Harwood

 

Secretary:

Minutes from the 3-18-08 Meeting were reviewed and approved.

 

Treasurer Report:

Balance as of the meeting was ~$22,005.  All lots have paid their 2008 HOA dues but one lot still owes interest and attorney fees totaling $130.

 

Old Business:

 

Street Lights / Underground Utilities Project:

Work continues on the underground utilities with nearly all of the boring and trenching work complete for the power lines.  Per the March 18th meeting minutes, 10 street lights on Ski Lane were approved by the Board.  The final price estimate for this was received and will be $3250 per year (minus the current $480 per year) for a difference of $2770 per year (paid via monthly utility bills).  The Board approved terms of the lighting contract by unanimous vote.

 

Boat Insurance:

Our records of boat insurance are up to date with a few exceptions where owners still need to send in current dec pages.  Our assessment is that we are getting near 100% compliance to requirements for $500K liability and Ski Watch HOA as 2nd insured.  Some insurance companies are not as cooperative as others about listing multiple 2nd insured parties so USA Waterski is not listed on many of the dec pages.  The board voted unanimously to assign 31 January of each year as due date for member submission of boat insurance dec pages. (Same date as due date for annual assessment).

 

Adjacent Property:

Frank and Bill Willhoit are planning to meet with McKenzie to discuss the acquisition of additional land (~14 acres, or 100’ on three adjacent sides of our property).  They will try to determine what it would take to get Mr. McKenzie’s interest.

 

Erosion Control:

No update on lakeshore issues.  The retaining berm behind Lake 5 where folks drive over may need some attention in the near future.

 

Firearm use on Adjacent Property:

Some owners have witnessed potentially unsafe activity on the adjacent property.  The Board agreed to address this subject in the next newsletter to the members.  Any potentially unsafe activity should be reported to the authorities.

 

May Ski Tournament:

~28 people have signed up for the May tournament.  The Board discussed the tournament fee collection process using PayPal and how to transfer these funds into the HOA account.  After some investigation of this, we are having issues with BofA.  Jeff will work this issue and come up with a solution that is acceptable to the Board and Treasurer.

 

New Business:

 

Definition of Board Approval:

Some question as to what constitutes Board approval was discussed.  We have been operating based on having a majority vote of a quorum (minimum 6 Board members present for a quorum) and not based on a majority of the Board.  This means that a motion could be approved by 4 Board members which would not be a majority of the Board.  No resolution or change of policy was proposed.

 

Boat Driver Checklist:

Frank drafted a boat driver checklist for review. The board will make recommendations to finalize the checklist at a future meeting. Shawn will draft a letter for Frank to send to one of our members regarding our boat driver checkout process. The board voted unanimously to send this letter.

 

Renter Rules in CC&R’s:

Shawn agreed to draft a separate “Renter Rules” form for owners to include with their lease agreements when renting their property.  Shawn will email this to current rental property owners.

 

Adjourn:

S. McCann, Secretary